Studio Scheduling

Department of Dance
Studio Reservation Policy

ALL REQUESTS may only be made at: Dance Studio Request Form. A confirmation for faculty will be sent within 48 hours. A confirmation for Graduate and Undergraduate requests will be sent by Friday at 5pm.

Semester length studio requests and weekly studio requests.

  • Semester length studio requests, submitted to Dance Administrative Coordinator, Molly Dahlberg, via the Dance Studio Request Form are accepted for:  Classes, Youth Ballet, Arts Share, and Outside Users.
  • Semester length studio requests, submitted to the Production Stage Manager, Briana Maxwell, via the Dance Studio Request Form, are accepted for:  Gala, DIC, and Faculty or Faculty/Grad.
  • Semester length studio requests for MFA  Candidates in Dance (non-Thesis) and MFA Dance Thesis Concert students are submitted to the studio scheduler via the Dance Studio Request Form.
  • All other studio requests (not indicated above) must submit requests on a weekly basis to the studio scheduler via the Dance Studio Request Form.  

*Studio Reservations for fall 2019 begin on Thursday, August 22 for the week of August 25-31*
*Studio Reservations for spring 2020 begin on Thursday, January 16 for the week of January 19-25*  

I. Rehearsal Time Allotments:

The weekly rehearsal time allotment for individuals is indicated below.

  • Faculty – non Concert Projects                         Limit 4 Hours per week
  • Faculty – Fac/Grad                                          Limit 6 hours per week per piece
  • MFA Candidates in Dance – non Thesis                       Limit 6 Hours per week
  • MFA Candidates in Dance – Thesis                             Limit 6 Hours per week per piece
  • Senior and Junior Dance Majors/Minors                     Limit 4 hours per week
  • Sophomore/Freshmen Dance Majors/Minors              Limit 3 hours per week
  • Student Organizations and non-dance majors/minors              Limit 2 hours per week


II. Semester Length (non-academic) Studio Requests:

  • Please use the Dance Studio Request Form for the following semester length studio requests:
    • DIC 2020:  1st week of classes (after DIC auditions)
    • Faculty 2020 (in Fac/Grad):  Last week of October 2019(after Faculty auditions)
  • Thesis:  Please use the Dance Studio Request Form for all fall requests. The Studio Scheduler will hold a scheduling meeting with all Thesis students in November 2019. At this time, Thesis students will make semester long requests for the spring.
  • MFA Candidate in Dance semester long requests: Please use the Dance Studio Request Form. A semester long requests ends at each semester.  Example: your fall recurring request ends in December.
    • Once an MFA Candidate in Dance makes a semester long request, it cannot be changed.  However, the students can barter amongst themselves if they would like to switch times with each other.
    • MFA Candidates in Dance can continue to make weekly requests, in addition to their semester long request, as long as it does not exceed their 6 weekly rehearsal hour limit.


III. Weekly Studio Requests:

  • Individuals wishing to make a weekly studio request (i.e. any request that is not included under the semester length category) must submit their requests at Dance Studio Request Form
  • The deadline to request a rehearsal studio is Thursday at 3pm for the following week in which you are requesting.  The week is Sunday to Saturday. (For example: Thursday, August 22 is the deadline for any requests during the week of August 25-31).
  • Weekly requests will be honored based on the following system of preference:
    • Department Productions (Gala, DIC, Thesis, etc), Class/Required projects, UIYB, Pieces for Adjudication, Independent or outside projects.


IV. Space Place Rehearsal Requests:


V. Studio Schedule Posting:

  • Complete Studio schedules will be available on Ad Astra by 5pm on the Friday for the following weekly schedule. (For example: Friday, August 23 by 5pm the studio schedule will be available for the week of August 25-31).
  • A confirmation will be sent to the requesting individual on Fridays by 5pm.

To view Halsey Hall and Space Place schedule use the Astra 7.5 Classroom Viewer.
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